Culture And Creative Arts Fund Organization Application Form

Grants & Sponsorship Forms

"*" indicates required fields

Step 1 of 12 - About you or your Organization.

Applicants should complete all categories in the application form to enable an assessment of the sponsorship proposal submitted.

* Indicates that a response is required.

Section 1: Project Summary

Name of Project/Activity*

Project START Date:*

MM slash DD slash YYYY

Project END Date:*

MM slash DD slash YYYY

Venue/Location*

Total Budget (TT$)*

Amount Requested (TT$)*

What is your organization's financial contribution to the project (TT$)?*

Section 2: Information about your Organization

Name of Organization:*

Type of Organization: (Tick appropriate box)*

Community Council/Community Group

Children and/or youth organization

Environmental Organization

Development Organizations

Women's Group

Organization (NGO/SO)

Faith-Based Organization (FBO)

Sporting Group

Non-Governmental/Service

Cultural Group/Organization

National Association/Parent Body

Other

If Other, please explain:*

Mailing Address:*

Street Address State / Province / Region

Phone Contact #1:*

Phone Contact #2:

Phone Contact #3:

Phone Contact #4:

Email*

Enter Email Confirm Email

Website:

Social Media URL:

Meeting Address (if different from mailing address):

Street Address State / Province / Region

Date Organization was Founded:*

MM slash DD slash YYYY

Date of last Annual General Meeting (AGM):*

MM slash DD slash YYYY

Incorporation/Registration Status and date of Incorporation/Registration (Tick all that apply and provide supporting documents):*

Incorporated under the Companies Act, 81:01

Registered Not-for-Profit under the Companies Act, Chap 81:01

Company Bylaws

List of Directors

Registered with a Government Ministry

Registered with the National Registry of Artists and Cultural Workers

Incorporated under the Companies Act, 81:01 - (documentary evidence)*

Accepted file types: jpeg, jpg, png, pdf, Max. file size: 10 MB.

Registered Not-for-Profit under the Companies Act, Chap 81:01 - (documentary evidence)*

Accepted file types: jpg, png, pdf, Max. file size: 10 MB.

Company Bylaws*

Accepted file types: jpeg, jpg, png, pdf, Max. file size: 10 MB.

List of Directors*

Accepted file types: jpeg, jpg, png, pdf, Max. file size: 10 MB.

Registered with a Government Ministry - (documentary evidence)*

Accepted file types: jpeg, jpg, png, pdf, Max. file size: 10 MB.

Registered with the National Registry of Artists and Cultural Workers - (documentary evidence)*

Accepted file types: jpeg, jpg, png, pdf, Max. file size: 10 MB.

Section 3: Banking Information

Does your organization have a bank account in its name?*

Yes

Name of Bank (Please select one option):*

Name on Account (Do Not Enter The Account Number):*

Name of Signatories (1):*

First Last

Name of Signatories (2):*

First Last

Name of Signatories (3):

First Last

Name of Signatories (4):

First Last

Executive contact / Project Liaison Persons: (list the TWO main contact persons for questions on this application):

Executive Contact 1

Name*

First Last

Position*

Phone*

Executive Contact 2

Name*

First Last

Position*

Phone*

INFORMATION ON PREVIOUS FUNDING / ACTIVITIES

Have you previously received Funding from THIS Ministry, within the last 12 Months?*

Yes

Name of Project/Event for which you received Funding*

Funding Value (TT$):*

Have you previously received project funding from OTHER Ministries/State Agency/Organization or Departments, within the last 12 Months?*

Yes

Name of OTHER Ministries/State Agency/Organization or Department:*

Name of Project/Event for which you received Funding:*

Funding Value (TT$):*

INFORMATION ON THE PROJECT PROPOSED

Describe your project:*

Project Type: Please tick the relevant area below indicating the type of project:*

Festival Development (including local, regional and international festivals/cultural exchanges)

Development of competencies in the Visual, Performing and Literary, Media Arts (including competitions, training, cultural exchanges)

Heritage Development (including both tangible and intangible, community tourism, protection and preservation of local heritage)

Development of Cultural Industries

Other

If Other, please specify:*

Project Objectives (Please list in bullet form what the project hopes to accomplish):*

Project Activities (Please list the key activities of the project designed to accomplish stated objectives):*

How does your project contribute to the development of your organization?*

How does your project contribute to the cultural and creative arts sector?*

Proposed Beneficiaries (Please describe the target population to be served e.g. Vulnerable children & youth, elders, all community members):*

Proposed Beneficiaries: If this project is intended to directly involve/benefit others, please complete the section below on the target audience. (Eg. age range, gender, income group, specific segment of cultural sector, regional, international, etc)*

Collaborators: (Indicate the organizations or agencies with whom you are partnering on this project):*

Are any approvals from other agencies/individuals required to commence the project?*

Yes

If yes, please indicate in the space below the name of the agency / individual and the approval needed:*

INDICATORS OF PROJECT SUCCESS

What will be the evidence that your project was a success? (e.g. number attended, participant feedback)*

Number of persons attending

Number of online viewers

Feedback from participants/patrons

Revenue generated by event

Number of persons directly benefiting from/impacted by this project

Other

If Other, please explain:

INFORMATION ABOUT YOUR PROJECT'S ESTIMATED BUDGET

Have you applied to any other state agencies and/or private organisations for support to this project?*

Yes

If yes, please provide details: (Name of agency/agencies and the amount of funds in TT$)*

Event Admission - cost per person, if applicable (TT$):

Proposed use of funds requested from this Ministry (TT$):*

Main budget and associated costs (TT$):*

Please indicate any donations or in-kind contributions (TT$):*

Submission of Additional Supporting Documents:

Cover Letter (Clearly stating exactly what is being requested of this Ministry):*

Accepted file types: jpeg, jpg, png, pdf, Max. file size: 10 MB.

Detailed Budget proposal (Please provide full documentary evidence):*

Drop files here or

Accepted file types: jpeg, jpg, png, pdf, doc, docx, xls, xlsx, Max. file size: 10 MB.

Company/Organization Bio:*

Accepted file types: jpeg, jpg, png, pdf, Max. file size: 10 MB.

Samples of Work (If applicable):

Drop files here or

Accepted file types: jpeg, jpg, gif, png, pdf, doc, docx, xls, xlsx, Max. file size: 10 MB.

Project Background Information:*

Drop files here or

Accepted file types: jpeg, jpg, png, pdf, doc, docx, xls, xlsx, Max. file size: 10 MB.

Audited financial statements for the preceding year:

Accepted file types: jpeg, jpg, pdf, doc, docx, xls, xlsx, Max. file size: 10 MB.

Invoices/ Quotation from suppliers of goods and service (Must be Signed and or Stamped):

Accepted file types: jpeg, jpg, png, pdf, Max. file size: 10 MB.

Notarized Invitation Letter

Accepted file types: jpeg, jpg, png, pdf, Max. file size: 10 MB.

Recommendations/References:*

Drop files here or

Accepted file types: jpeg, jpg, png, pdf, Max. file size: 10 MB.

Relevant Contracts (If applicable):

Drop files here or

Accepted file types: jpeg, jpg, png, pdf, Max. file size: 10 MB.

Venue Bookings:

Accepted file types: jpeg, jpg, png, pdf, Max. file size: 10 MB.

Declaration

1) I Declare,*

To the best of my knowledge, the details given in this application are true and correct.

2: I Declare,*

The funding, if approved, will be spent solely for the activities as described in this application.

3: I Declare,*

I/We have read, understood and hereby agree to the Grant and Sponsorship Policy Guidelines of the Ministry of Tourism, Culture and the Arts.

4) I Declare,*

I/We fully understand that a duly authorized officer of the Ministry shall oversee the implementation of the Project and I/we agree to provide reports, if requested.

5) I Declare,*

I/We fully understand that a Grants Project/Event Completion Report must be submitted to the Ministry at the end of the project/event, and commit to providing same along with supporting media/ images.

6) I Declare,*

I/We fully understand and accept that consistent with the Grant Policy Guidelines that funding of the Ministry approved total amount will be paid further to the Grantee’s execution of the standard Grant Agreement with the Ministry.

7) I Declare,*

I/We fully understand and give full authorization to the Ministry to utilize any and all of the submitted media elements (photos, video clips, and audio recordings) for archival, reporting and promotional use. I/We further warrant that I/We have all the necessary rights, licences and approvals to grant such authorization to the Ministry.

8) I Declare,*

I/We have the authority of the organization(s) to submit this Project for funding.

9) I Declare,*

My/Our Application and/or proposal and other supporting documents have not been prepared or submitted as a result of any collusive, coercive, fraudulent, obstructive or improper conduct.

10) I Declare,*

I/We hereby understand and agree that the Ministry has full authority, in the interest of transparency and accountability, to disclose my/our/identity of the Organisation and the amount, nature or details of the Grant Funds/Funding by way of, including but not limited to, public report, media statement, policy statement, a statement in Parliament or any statutory right.

11) I Declare,*

I/We hereby grant consent to the Ministry to disclose my/our Grant Application information (including but not limited to personal information) requested of the Ministry pursuant to the Freedom of Information Act, Chap 22:02 (any statutory modifications thereof for the time being enforced) or any other relevant law of the Republic of Trinidad and Tobago..

Applicant's personal Identification

Name of Applicant:*

First Last

Mobile Number*

Position in Organization/Group:*

Upload an Image of your Identification (Trinidad and Tobago National ID Card or Passport):*

Accepted file types: jpg, png, jpeg, Max. file size: 10 MB.

By clicking the submit button, I hereby agree to the terms and conditions of service of the MTCA.

CAPTCHA

Name

This field is for validation purposes and should be left unchanged.