General Sponsorship Request Form

Grants & Sponsorship Forms

"*" indicates required fields

Step 1 of 11 - About you or your Organization.

Applicants should complete all categories in the application form to enable an assessment of the Funding proposal submitted.

Notice: Please note that this facility is not available to non-nationals.

Section 1: About you or your Organization.

Are You a Trinidad and Tobago National?*

Yes

Who are you?*

An Organization

An Individual

Name of Organization*

Name*

First Last

Phone*

Upload an Image of your Identification (Trinidad and Tobago National ID Card or Passport):*

Accepted file types: jpg, png, jpeg, Max. file size: 10 MB.

Email*

Enter Email Confirm Email

Address (Trinidad and Tobago)*

Street Address State / Province / Region

Section 2: Project Summary/ Event Details

Name of Event/Project*

Project START Date:*

MM slash DD slash YYYY

Project END Date:*

MM slash DD slash YYYY

Venue/Location*

Total Budget (TT$)*

Amount Requested (TT$)*

What is your organization's financial contribution to the project (TT$)?*

Section 3: Incorporation/ Registration Status

Describe your registration status:*

Incorporated under the Companies Act, 81:01

Registered Not-for-Profit under the Companies Act, Chap 81:01

Company Bylaws

List of Directors

Registered as a Sole Proprietor

Registered with the National Registry of Artists and Cultural Workers

Registered with Government Ministry or a Tourism Stakeholder Organization

Other

Incorporated under the Companies Act, 81:01 - (documentary evidence):*

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Accepted file types: jpeg, jpg, png, pdf, Max. file size: 10 MB.

Registered Not-for-Profit under the Companies Act, Chap 81:01 - (documentary evidence):*

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Accepted file types: jpeg, jpg, png, pdf, Max. file size: 10 MB.

Company Bylaws:*

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Accepted file types: jpeg, jpg, png, pdf, Max. file size: 10 MB.

List of Directors:*

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Accepted file types: jpeg, jpg, png, pdf, Max. file size: 10 MB.

Registered as a Sole Proprietor - (documentary evidence):*

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Accepted file types: jpg, png, pdf, Max. file size: 10 MB.

Registered with the National Registry of Artists and Cultural Workers - (documentary evidence):*

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Accepted file types: jpeg, jpg, png, pdf, Max. file size: 10 MB.

Registered with Government Ministry or a Tourism Stakeholder Organization - (documentary evidence)::*

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Accepted file types: jpeg, jpg, png, pdf, Max. file size: 10 MB.

If Other, Please Specify:*

Section 4: Banking Information

Do (you/your organization) have a bank account in (your/its) name?*

Yes

Name of Bank (Please select one of the following):*

Name on Account (Do Not Enter The Account Number)*

Executive Contact 1

Name*

First Last

Position:*

Phone*

Executive Contact 2

Name*

First Last

Position:*

Phone*

INFORMATION ON PREVIOUS FUNDING

Have you previously received Funding from THIS Ministry, within the last 12 Months?*

Yes

Name of Project/Event for which you received Funding:*

Funding Value (TT$):*

Have you previously received Funding from OTHER Ministries/State Agency/Organization or Departments, within the last 12 Months?*

Yes

Name of OTHER Ministries/State Agency/Organization or Department:*

Name of Project/Event for which you received Funding (State the most recent):*

Funding Value (TT$):*

Project Background

Please provide a background and credentials of your organization including history and contribution to the tourism sector.*

Please describe how this project will involve key tourism stakeholder participation.*

Project Objectives*

Proposed Outcomes*

Alignment and Project Benefits:

Please describe: The project sponsorship benefits and how your project can assist in achieving the strategic goals of the Ministry (Improving tourism revenue, increasing international and domestic visitation, etc)?*

Please describe: How your project will stimulate economic activity within communities and assist in the development of tourism in small and micro enterprises?*

Tourism Offering: In 400 words or less please indicate the following: 1) How does the project develop a niche tourism product and diversify the tourism offering of the destination? 2) How does the project propose to showcase the local community assets?*

Target Audience:- Please include specific tourism segments and target markets.*

Marketing & Communication:- Please provide details on the marketing campaign (including marketing mix, exposure and research) to be used in executing this project.*

Awareness & Branding: Please describe how the project will promote the importance and value of tourism and improve brand awareness.*

Additional Submission of Supporting Documents:

Cover Letter (Clearly stating exactly what is being requested of this Ministry):*

Accepted file types: jpeg, jpg, png, pdf, Max. file size: 10 MB.

Detailed Budget (Please provide full documentary evidence):*

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Accepted file types: jpeg, jpg, png, pdf, doc, docx, xls, xlsx, Max. file size: 10 MB.

Project Proposal (Please provide full documentary evidence):*

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Accepted file types: jpeg, jpg, gif, png, pdf, doc, docx, xls, xlsx, Max. file size: 10 MB.

Organization or Individual’s Bio*

Accepted file types: jpeg, jpg, png, pdf, Max. file size: 10 MB.

Communication / Media Plan*

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Accepted file types: jpeg, jpg, gif, png, pdf, doc, docx, xls, xlsx, Max. file size: 10 MB.

Invoices/ Quotation from suppliers of goods and service (Must be Signed and or Stamped):

Accepted file types: jpeg, jpg, png, pdf, Max. file size: 10 MB.

Activity /Event Plan/Project Plan*

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Accepted file types: jpeg, jpg, png, pdf, doc, docx, xls, xlsx, Max. file size: 10 MB.

Recommendations/References:*

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Accepted file types: jpeg, jpg, png, pdf, Max. file size: 10 MB.

Declaration

1) I Declare,*

To the best of my knowledge, the details given in this application are true and correct.

2: I Declare,*

The funding, if approved, will be spent solely for the activities as described in this application.

3: I Declare,*

I/We have read, understood and hereby agree to the Grant and Sponsorship Policy Guidelines of the Ministry of Tourism, Culture and the Arts.

4) I Declare,*

I/We fully understand that a duly authorized officer of the Ministry shall oversee the implementation of the Project and I/we agree to provide reports, if requested.

5) I Declare,*

I/We fully understand that a Grants Project/Event Completion Report must be submitted to the Ministry at the end of the project/event, and commit to providing same along with supporting media/ images.

6) I Declare,*

I/We fully understand and accept that consistent with the Grant Policy Guidelines that funding of the Ministry approved total amount will be paid further to the Grantee’s execution of the standard Grant Agreement with the Ministry.

7) I Declare,*

I/We fully understand and give full authorization to the Ministry to utilize any and all of the submitted media elements (photos, video clips, and audio recordings) for archival, reporting and promotional use. I/We further warrant that I/We have all the necessary rights, licences and approvals to grant such authorization to the Ministry.

8) I Declare,*

I/We have the authority of the organization(s) to submit this Project for funding.

9) I Declare,*

My/Our Application and/or proposal and other supporting documents have not been prepared or submitted as a result of any collusive, coercive, fraudulent, obstructive or improper conduct.

10) I Declare,*

I/We hereby understand and agree that the Ministry has full authority, in the interest of transparency and accountability, to disclose my/our/identity of the Organisation and the amount, nature or details of the Grant Funds/Funding by way of, including but not limited to, public report, media statement, policy statement, a statement in Parliament or any statutory right.

11) I Declare,*

I/We hereby grant consent to the Ministry to disclose my/our Grant Application information (including but not limited to personal information) requested of the Ministry pursuant to the Freedom of Information Act, Chap 22:02 (any statutory modifications thereof for the time being enforced) or any other relevant law of the Republic of Trinidad and Tobago..

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